Hello, I’m Maaz Khan, the founder of Web Morphix and your dedicated Operations Assistant. I am passionate about helping founders and entrepreneurs systemize their success by taking over the backend processes that slow them down.
With expertise in project management, virtual assistance, WordPress, and CRM systems, I create highly efficient workflows and provide proactive support that boosts productivity, ensures clarity, and drives sustainable growth. My mission is to turn your operational overhead into a streamlined engine for growth, allowing you to focus on vision and strategy.
• Cleaned and preprocessed data
• Conducted statistical tests for decision support
• Developed machine learning models for prediction
• Collaborated on A/B tests, increased click-through
• Delivered 36 hours of end-to-end admin support, including triaging 1,000+ emails across executive inboxes and organizing follow-up tasks in Asana.
• Synced and updated 50+ tasks between Kajabi, Insightly, and Keeper, ensuring zero data loss and real-time project visibility.
• Managed calendar scheduling and meeting coordination, booking 15 sessions with stakeholders and sending timely reminders.
• Performed CRM data entry and record cleanup in Insightly, improving database accuracy by 98%.
• Created weekly status reports and Asana dashboards, enabling the leadership team to track progress and priorities at a glance.
• Delivered 36 hours of end-to-end admin support, including triaging 1,000+ emails across executive inboxes and organizing follow-up tasks in Asana.
• Synced and updated 50+ tasks between Kajabi, Insightly, and Keeper, ensuring zero data loss and real-time project visibility.
• Managed calendar scheduling and meeting coordination, booking 15 sessions with stakeholders and sending timely reminders.
• Performed CRM data entry and record cleanup in Insightly, improving database accuracy by 98%.
• Created weekly status reports and Asana dashboards, enabling the leadership team to track progress and priorities at a glance.
• Researched and compiled 100+ U.S.-based Bookstagram profiles in 4 hours, capturing usernames, follower counts, and content niches.
• Verified authenticity and contact information with 98% accuracy, filtering out inactive or bot accounts.
• Segmented profiles by genre (fiction, non-fiction, poetry), enabling precision-targeted influencer outreach.
• Delivered a clean, CSV-formatted dataset with sortable fields, cutting client prep time by 80%.
• Published 700+ targeted LinkedIn job postings across industry groups and company pages, driving consistent visibility.
• Extracted and organized 400+ sales-ready prospect profiles (name, title, company, contact), ensuring 100% CRM accuracy.
• Delivered a detailed Sunday report each week—covering posting performance, response rates, and next-step recommendations—enabling data-driven outreach.
• Automated the posting workflow with Asana and scheduling tools, reducing manual effort by 35% and eliminating delivery delays.
• Researched and compiled 60+ restaurant profiles on Google My Business in just 2 hours, ready for client outreach.
• Verified contact details and location data with 100% accuracy, eliminating follow-up errors.
• Delivered a clean, CSV-formatted lead list, reducing client’s prospecting prep time by 90%.
• Earned client praise for speed and diligence, leading to repeat invitations for lead-generation work.
• Managed a team of 9, resulting in a 40% increase in project delivery efficiency and a 25% improvement in team productivity.
• Successfully posted over 800 product manuals, ensuring accurate and timely updates to the company website. Developed machine learning models for prediction
• Researched and edited over 500 product images, enhancing visual appeal and improving online product presentation.
• Researched and compiled 250+ ophthalmologist contacts across North America in 29 hours, tapping specialist directories and LinkedIn.
• Verified practice addresses, direct emails, and phone numbers with a 98% accuracy rate, minimizing bounce-backs.
• Segmented leads by region and sub-specialty (e.g., retina, cornea), enabling precision-targeted email campaigns.
• Delivered weekly progress dashboards—tracking new contacts added, verification status, and response rates—streamlining the client’s follow-up process.
• Cleaned and preprocessed data
• Conducted statistical tests for decision support
• Developed machine learning models for prediction
• Collaborated on A/B tests, increased click-through
• Organized and triaged 4,000+ emails across three CEOs’ inboxes, implementing folder and tagging systems in Asana for seamless follow-up.
• Synced and transferred 180+ tasks between Kajabi, Insightly, and Keeper into Asana, establishing clear project boards and status updates.
• Created 30+ Asana projects—complete with milestones, due dates, and assignee assignments— reducing task-management gaps by 40%.
• Performed data-entry and record maintenance in Insightly CRM, ensuring 100% accuracy of client and lead information.
• Updated and published 50+ Kajabi course modules and landing pages, streamlining content rollout schedules.
• Managed weekly LinkedIn publishing and engagement for one CEO, posting 12 thoughtleadership updates that garnered a 5% engagement rate.
• Identified and cataloged 350+ organizations across water, air, and soil pollution sectors in just 16 hours.
• Extracted and verified key contact details (email, phone, website) with a 99% accuracy rate, avoiding follow-up errors.
• Segmented and delivered a multi-sheet spreadsheet by pollutant type, enabling the client to prioritize outreach 75% faster.
• Summarized top industry players and partnership opportunities in an executive report, equipping the client with actionable insights for campaign planning.
• Generated 177 SEO-optimized blog posts in 10 days by leveraging AI Gemini, strictly following client-provided templates and prompts.
• Maintained an average output of 17 posts per day with zero missed deadlines, boosting the client’s content pipeline efficiency by 100%.
• Ensured 100% adherence to tone and style guidelines, resulting in zero revision requests.
• Organized all deliverables in structured folders and summary reports, enabling the client to onboard and schedule posts immediately.
• Led a team of 6, resulting in a 20% increase in project completion efficiency and successfully creating over 4,000 product titles.
• Handled WordPress administration tasks for client websites, ensuring optimal performance and security.
• Successfully posted over 450 product manuals, ensuring accurate and timely updates to the company website.
As your Operations Assistant, I handle the backend processes and daily operational tasks that keep your business running. This includes project management, workflow systemization, CRM management, virtual assistance, and WordPress maintenance. My goal is to create efficiency and free up your time so you can focus on strategy and growth.
My Virtual Assistant service covers a wide range of administrative and support tasks, including:
Email and inbox management
Calendar scheduling and appointment setting
Client communication and follow-ups
Data entry and CRM management
Document preparation and formatting
Basic research tasks
My process is simple and streamlined:
Discovery Call: We discuss your goals, challenges, and tools.
Grant Access: You provide necessary logins and permissions.
SOP Alignment: We document or review your Standard Operating Procedures.
Kick-off: I begin task execution with regular updates on your preferred channel (e.g., Slack, Email).
I adapt to your preferred communication style. Most clients choose:
Slack for quick daily updates and questions.
Email for formal summaries and reports.
Weekly Sync Calls for a full review and planning session.
"The Operational Engine" is my flagship monthly retainer package. It’s a comprehensive solution where I act as your dedicated operations partner, combining hours from all my services (VA, Project Management, WordPress, etc.) into one streamlined package with strategic oversight. It’s designed for founders who need end-to-end operational support.
Yes, I have expertise in a range of popular tools:
Project Mgmt: Asana, Trello, ClickUp, Jira
CRM: HubSpot, Pipedrive, GoHighLevel
Design: Canva, Adobe Photoshop
Automation: Zapier, Make.com
Communication: Slack, MS Teams, Google Meet
If you use something else, I'm a quick learner and can adapt.
Simply reach out via the contact form or email me at admin@opsbymk.com. We'll schedule a quick call to see if we're a good fit and discuss your needs. I look forward to helping you systemize your success!
Partner with an expert Virtual Assistant and Operations Assistant to streamline your workflow, enhance productivity, and build a business that scales seamlessly.
Driving growth through streamlined operations, systematic workflows, and dedicated virtual assistance — freeing founders to focus on strategy and scaling.
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